How to Create More Than 10 Email Accounts in Google Apps

In a recent update in Google Apps Infrastructure, Google limited new Google Apps users who have registered after 10th May, 2011, can create only 10 email accounts. If users want more than 10 email accounts, they have to buy the paid version of Google Apps. The old users are not affected with this change. However, there is a simple trick to create more than 10 email accounts in Google Apps. The trick is legitimate and is allowed by Google. The trick works on the Email Alias function. It allows you to receive emails sent to multiple email addresses to a single email Inbox. Google calls Email aliases as Nicknames, thus keep this in mind while going further.

Here’s the step-by-step guide to setup Email Aliases (Nicknames) in Google Apps.

1: Go to https://www.google.com/a/domain.com (replace domain.com with your own domain name)

2: Login with your Google Apps Admin account.

3: Click on Organization & Users link on the top

4: Now, you will be able to see the Email accounts created under your domain in Google Apps. Choose any email account for which you want to create email alias.

5: Now, you can create Nicknames for your email address. Click on Add a Nickname and type the nickname you wish to have. Then, press the Save Changes button to save the changes you have made.

That’s it. Now, whenever someone sends an email to the nickname (In example, inquiry[at]productions.com), it will reach the main Email inbox located in inquiry[at]productions.com. This way, you can create more than 10 email accounts in Google Apps without buying the paid version.

The above trick will work with incoming emails only, What if you want to send emails using that nickname as FROM address? Well, answer is simple. You can use the built-in feature of Gmail (Google Apps), the Add an Account feature. It lets you send emails using another email address. To do so, you have to verify the email address which you want to use as FROM address. Follow these steps to verify your newly created nickname email address.

1: Go to https://mail.google.com/a/domain.com (replace domain.com with your own domain name)

2: Click on the Settings at the top right corner.

3: Now, in Settings menu, switch to Accounts and then fill the information in the appropriate fields.

4: The Gmail will send a verification code to the email address you filled in the step 3, you have to enter it to verify the email address.

The process is finish now. From now on, you will be able to send emails using the Nickname as well as receive emails on that nickname.